Job Title: Executive Assistant 

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NOC Code: 12100

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Employer: 2231124 Ontario Inc. (Operate Name: Results Advertising) 

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Location: 110 West Beaver Creek Rd, Richmond Hill, ON L4B 3L6

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Salary: $36.50 / hour 

Terms of Employment: Permanent, full-time, 35 hours/ week

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Job Description:

With over 15 years of experience, Results Advertising is a full-service agency specializing in strategic planning, digital marketing, media buying, creative design, video production, web development, and event management. We support a diverse portfolio of clients across multiple industries and deliver integrated, multi-channel campaigns.

We are seeking a highly organized and detail-oriented Executive Assistant to support senior leadership in coordinating cross-functional operations within a fast-paced advertising environment. This role combines executive-level administrative support with exposure to financial tracking and campaign coordination.

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Key Responsibilities:

• Streamline communication and workflows between the executive office and the creative/production teams to ensure organizational goals align with operational output.

• Provide direct administrative support to the senior management, prepare and format executive-level documents, including reports, presentations, briefing materials, and internal communications.

• Conduct market research, compile data, and prepare summaries to support the President and senior management in decision-making, including information related to market trends, campaign performance, and operational planning.

• Coordinate executive-level board meetings, prepare agendas, record technical minutes, and assist in the strategic planning of agency events.

• Assist in monitoring and tracking budgets, invoices, and expenditures related to media buying and client campaigns, and prepare financial tracking summaries as required.

• Support the coordination of multiple concurrent projects by tracking timelines, deliverables, and administrative milestones across digital, video production, and web development activities.

• Assist in city permitting processes, event management and on-site execution, including setup, logistics coordination, and vendor management.

• Act as the primary point of contact between the executive office and external organizations including key clients, and manage long-term client relationships and media vendor contracts.

• Oversee the administrative lifecycle of integrated campaigns, ensuring that web design, video production, and social media milestones align with client financial constraints.

 

Employment Requirements 

 

• Bachelor’s degree in business administration, public relations, finance, advertising, political science or a related discipline.  

• Minimum 2 years of experience in an executive assistant, account coordination or senior administrative role in advertising, marketing, public relations, consulting or similar industry.

• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.

• Proficiency in Microsoft Office (especially Excel), Adobe Creative Suite, Google Workspace, QuickBooks, and project management tools.

• Understanding of budgeting, invoicing, or financial tracking in a business setting.

• Excellent written and verbal communication skills in English.

• Ability to work independently with minimal supervision while maintaining attention to detail. 

 

To apply, please submit your resume and cover letter to jessihuang@resultstoronto.com. We thank all applicants for their interest; however, only those selected for an interview will be contacted.